Single+Form+Requisitioning

** Single Form Methodology in the reduction and simplification of Procurement Documentation ** UN/CEFACT Recommendation 32 for application of Single Window methodology has been suggested for use in the requisitionsing of commercial products and supplies. The approach would reduce the need for multiple forms with redundant data that are required as part of the pre-payment procurement process. For example, the UN CHART shows documents needed for the requisitioning process.
 * DOMAIN/PROCUREMENT&PAYMENT/PROCUREMENT/SIMPLIFIED DOCUMENTATION/SINGLE FORM **

INSERT __Requisition Documents Chart__

A Single Form Method consolidates requisition, solicitation (tender offer), and purchase order with the documentation needed for acceptance and payment authorisation as follows:

INSERT __Single Form CHART__

It is even practical for small value purchases to accept copies of orders from vendors as the invoice document thereby compiling all procurement and payment data onto a single e-form (or hard copy in COTS purchases). The advantages of this method are: > Single source of product information > A tracking document that reflects progress of the procurement process > Simplified order format that reflects the actual requirement from the user > A vendor invoice that is easy for payment offices to identify and match for payment > Reduction in the time required to duplicate redundant data and > A reduction in paperwork.

__A SAMPLE Template__ would require, in addition to customer and vendor administrative information, the following data:

INSERT WORD LIST FROM FORM